Tuesday, November 18, 2014
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Those present: Ivan Avramidi, Lisa Beinhoff, Michelle Creech-Eakman, Iver Davidson, Sue Dunston, Tom Engler, Sara Grijalva, Nikolai Kalugin, Tom Kieft, Lorie Liebrock, Subhasish Mazumdar, Navid Mojtabai, Shari Montazeri, Warren Ostergren, Clint Richardson, Snezna Rogelj, Mark Samuels, Bill Stone, Kevin Wedeward, Nadir Yilmaz. Lyndsey Lewis keeping minutes.
The meeting was called to order at 3:48 pm
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Motion was made by Kevin Wedeward to approve the minutes, seconded by Michelle Creech-Eakman. Minutes were approved unanimously.
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Time Card Process Update – Dave Raymond
Dr. Raymond reported that he has been having recurring meetings with Millie Tourville, Melissa Tull, and Dr. Ostergren and they have been making progress. There are still five points to work out. First, there is some concern about the responsibility of getting the timecards signed off. Professors currently have to sign off on PI's. The current solution to this is the proxy system. The payroll office will work with us on how we set it up through the department chair. If you are comfortable, you can delegate the responsibility to someone else in your department. Federal grants have to be signed off by someone who is knowledgeable about the work. The downside to the way Banner is set up is that a proxy can see all students or employees under their department, so there must be a level of trust. However, the person who signs off will be logged and will show who it was. Second, physics has become entwined with Langmuir lab. Lonnie Marquez will work on correcting that soon as he is currently tied up with audits. Third, there is an issue of getting corrections made on timecards. In the past someone had to walk over the payroll office to get the corrections signed off. The payroll office has expressed willingness to accept the paperwork that is signed, scanned, and emailed. Fourth, there is an issue with the way training is being handled. Dr. Raymond is pushing the payroll office to have instructions online. Fifth, as soon as you approve a time card online it would disappear. The payroll office is working on fixing that. You will have access to the current pay period and the two previous pay periods online.
Dr. Stone stated that he does not believe everyone will be happy to have PI's view every other PI's information. Dr. Raymond noted that it is only the student/employee's name and hours that you can view. He stated that we are stuck in this position as we are a small institute with a smaller budget. We could spend more money on software or have that money for other items important to us. He also reminded everyone that students have to submit their timecards to get paid.
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Department Spreadsheet for Financial Monitoring – Shari Montazeri
Shari reported that every department should have received an electronic version of the spreadsheet for financial monitoring. What she sent is only a suggestion. If you have anything that you would like to change or tweak let her know. Shari explained the budget has three major parts; faculty and staff salary which Academic Affairs will take care of, student salaries, and non-salary items. The electronic spreadsheet that she sent each department focuses on the student salaries and the non-salary items. It shows a cumulative plan, FY 14 actual, and FY15 cumulative actual for these two areas. Contact Shari or Doreen Fowler with any questions.
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IClicker- Lisa Beinhoff/ Iver Davidson
Dr. Beinhoff reported that IClickers will no longer be checked out at the library starting in the spring. Students or faculty will need to purchase them at the bookstore. Dr. Davidson noted that the cost for used iClickers is reasonably priced at about $5.00. New iClickers are around $30.00.
There was discussion that this is a new expense for students. Courses that use iClickers should list on the course syllabus that an iClicker is required. Students can use the iClicker app, if it is approved by the course instructor in advance.
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Western Regional Graduate Program – Lorie Liebrock
Dr. Liebrock explained that they have been discussing if they should open other programs other than chemistry and physics to the WRGP, which offers in state tuition. Dr. Ostergren is working on determining what approvals are necessary to offer tuition waivers. Deadline for applications of departments to be included has been extended for two weeks, to December 1.
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Administratively dropping students who don't attend the first two classes – Bill Stone
Dr. Ostergren noted that Dr. Dezember emailed examples of other schools policies for this situation. Sara Grijalva reported that the number of students who are notified for non-validation is roughly twenty students and then six to ten students are dropped every semester.
Dr. Stone will work with the registrar's office to informally monitor students that do not show up to the first two classes.
Dr. Creech-Eakman made a motion to informally track classes that are an issue, seconded by Dr. Mazumdar. Motion passed unanimously.
Dr. Ostergren asked that everyone notify their departments to determine those who are interested in monitoring this as well. Also, the Registrar will be implementing the wait list function. We want to be sure this action is implemented.
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Curriculum Changes – Tom Engler/Kevin Wedeward
Dr. Engler presented the curriculum changes approved by the engineering chairs. Not all engineering courses require MATLAB. Mechanical Engineering does use MATLAB and they have proposed to add ES 111 as a co-requisite to the MENG 302L and a pre-requisite to their MENG 305. The reason for this is so that they can be sure that their students have the necessary skills to accomplish these and later courses.
Engineering Science/Mechanical Engineering
1. Remove ES 111 as a pre-requisite for ES 302, 303 and 347.
2. Department of Mechanical Engineering would like to establish ES 111 as a co-requisite for MENG 302L and pre-requisite for MENG 305.
MENG 302L, Mechanics of Materials Laboratory, 1 cr, 3 lab hrs
Corequisite:
ES 111, ES 302
Experiments in mechanics of materials, testing methods, and measurement techniques.
MENG 305, Engineering Analysis, 3 cr, 3 cl hrs
Prerequisites:
ES 111, ES 216/MENG 216, ES 302; MATH 335; or consent of instructor
Solution of linear systems of equations using Gaussian elimination and matrix methods. Scalar and vector fields; gradient; divergence; curl; line, surface and volume integrals; Green's theorem and Stokes' theorem. Solutions to partial differential equations from heat transfer, mechanical vibrations, and fluid mechanics using separation of variables, series and Laplace transforms. (Same as ES 305)
Dr. Wedeward made a motion to accept these changes, seconded by Dr. Kalugin. Motion passed unanimously.
Dr. Engler stated that some majors do not require ES 111 but it will still be offered for those majors that need it.
There was discussion regarding the difference between MENG 305 and required math classes. Dr. Engler stated that it doesn't duplicate, it just enhances through applications. Dr. Ostergren asked that the Mechanical Engineering Department take this under advisement to put some clarification into the catalog.
Dr. Engler presented the Petroleum Engineering changes.
1. PETR 245, Petroleum Fluids, 3 cr, 3 cl hrs
Prerequisites: CHEM 122; MATH 132; PETR 111,
Co-requisite PETR 111
Characteristics and properties of reservoir fluids. Representation of fluid property data for computer uses with models and regression.
Rationale: To simplify for transfer students who can take both courses in the Spring semester and not be delayed.
2. PETR 345, Reservoir Engineering I, 3 cr, 3 cl hrs
Prerequisites: PETR 245,
Co-requisite PETR 245
Properties of reservoir rocks and homogeneous and multiphase fluid flow in reservoirs. Capillary phenomena, relative permeability, compressibility, and fluid saturation distribution. Material balances. Statistical analysis using regression, probability concepts, and computer applications to reservoir data.
Rationale: Students who do not complete PETR 245 must wait an entire year to retake PETR 245 and then enroll in PETR 345. To avoid the delay problem, we will begin offering PET 245 both Spring and Fall semesters, and thus as a co-req students can take both courses simultaneously. Since PETR 345 begins on petrophysical properties of rocks and then later incorporates fluid properties, a co-req is acceptable.
Dr. Richardson made a motion to, seconded by Dr. Creech-Eakman. Motion passed unanimously.
Dr. Wedeward presented the Proposed Change to Electrical Engineering Undergraduate Catalog/Curriculum
Delete Statement about Engineering/Computer Science Electives:
Engineering/Computer Science electives. Six hours from the following:
Electrical Engineering courses numbered 200 and above (excluding EE core and elective classes) Computer Science courses except CSE 101, 113 and 122
Other engineering department courses numbered 200 and above
Engineering Science courses numbered 200 and above, except ES 316 and 332
At least three credit hours must be from outside the Electrical Engineering Department.
Engineering electives: six hours of engineering courses numbered 200 and above. Courses from Electrical Engineering may not be used to satisfy this requirement.
Change Requirement for Electrical Engineering Electives:
Electrical Engineering electives: a minimum of seven
eight credit hours, including at least one lab credit hour, from Electrical Engineering 300- and 400-level courses, excluding the Electrical Engineering core classes listed above.
Delete Statement about Free Electives (no free credits remain):
Electives to complete 130 credit hours. Without prior departmental approval, the following cannot be used for these electives: ENGL 103; MATH 101, 103, 104, 105; PR courses; or New Mexico Tech Community College courses.
Dr. Wedeward stated that the credit hours for engineering electives will not change but there were a few loopholes where students were taking classes that they did not intend for them to take. They changed the wording to require six hours of engineering electives outside of Electrical Engineering. Also, Electrical Engineering electives will have a minimum of eight credit hours instead of seven. Dr. Wedeward also noted that they do offer one credit labs to help students meet these requirements.
Dr. Wedeward made a motion to approve these changes, seconded by Dr. Creech-Eakman. Motion passed unanimously.
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Mineral Engineering Catalog changes – Navid Mojtabai
Dr. Mojtabai presented the Mineral Engineering Undergraduate Catalog Changes.
Minor in Mineral Engineering
Minimum credit hours required – 18
Chosen from the following courses with considerations to meet the prerequisites:
ME 220 (3), ME 320 (2), ME 340 (3), ME 360 (3), ME 380 (6), ME 410 (3), ME 413 (3), ME 420 (3), ME 422 (3), ME 435 (3), ME 437 (3), ME 440 (3), ME 462 (3)
Bachelor of Science in Mineral Engineering
Minimum Credit Hours Required – 130
In addition to the General Degree Requirements, the following courses are required:
ES 201 (3), 216 (3), 302 (3), ES 303 or 347
ERTH 101 & 103L (4), 200 (4)
ME 101 (1), 220 (3), 320 (2), 340 (3), 360 (3), 380 (6), 410 (3), 419 (2), 420 (3),
422 (3), 413 (3), 435 (3), 437 (3), 440 (3), 462 (3), 470 (1), 471 (2)
Bachelor of Science in Mineral Engineering with Emphasis in Explosive Engineering
Minimum Credit Hours Required – 139
In addition to the General Degree Requirements, the following courses are required:
ES 201 (3), 216 (3), 302 (3), 332 (3), ES 303 or 347
ERTH 101 & 103L, 200 (4)
ME 101 (1), 220 (3), 320 (2), 340 (3), 360 (3), 380 (6), 410 (3), 419 (2), 420 (3),
422 (3), 440 (3), 442 (4), 462 (3), 470 (1), 471 (2)
Three approved courses from any of the explosive engineering courses offered on campus
Students are strongly encouraged to do their senior design project in the area of Explosive Engineering or related projects.
Dr. Mojtabai noted the total credits were increased by one credit from 129 to 130 because of the increase in ERTH200 credits.
Dr. Mojtabai made a motion to accept these changes, seconded by Dr. Wedeward. Motion passed unanimously.
Dr. Ostergren stated that there is some push to decrease the total number of credits from 139 to 130. Dr. Mojtabai noted that 139 are for the students who are choosing the emphasis in explosive engineering and have to take the extra courses. Students do not have a choice. They must take three extra courses. However, not too many students take that option.
Dr. Avramidi noted that the terms emphasis, minor, or specialization should be uniform. It was decided this can be taken up as a separate item at a later date. Action to evaluate and bring it back as a discussion. Sara Grijalva will assist on this.
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By unanimous consent the council of chairs adjourned at 4:37 pm.